The Office of Information, Knowledge and Library Services (OIKLS) will be organising the following talk on 10 March. If you are interested, please feel free to register at:
|Open Access Research Data Sharing: Why does it matter? How does it benefit you?
||10 March 2017 (Friday)
||10:00am – 12:00pm
||LT6 (NS2-02-05), Nanyang Technological University
|About the talk:
||The NTU Research Data Policy was launched in April 2016 and it encourages open access research data sharing. More and more funding agencies and journals are starting to have similar expectations. Why does this matter to you as a researcher?
Mr Kevin Ashley, Director of Digital Curation Centre (UK), will be speaking on data sharing trends and practices across disciplines in different countries and institutions at this seminar. Hear from him about the positive impact of working openly and publishing data, including boosts to citation rates for associated journal articles. Also learn how re-searchers allocate resources for open access data sharing. You will have the opportunity to ask him why it matters to you and how you can realise the benefits of open research.
In support of the 9th International Open Access Week 2016, NTU Libraries facilitated a discussion forum titled “Open Access Research Data Sharing Requirements: Are you ready?” on 27 Oct 2016.
It was a very lively session where more than 100 people gathered to ask questions and learn about the rationale, challenges and how to prepare for data sharing, NTU’s requirements, data sharing platforms, etc. The audience, made up of NTU faculty, research staff, PhD students, administrative staff as well as a handful from external research institutions, was actively asking questions and giving comments on an online platform (sli.do.com) during the forum. Ms Goh Su Nee from NTU Libraries facilitated the discussion that had received 29 questions online as well as more than 50 responses to 2 open-ended poll questions.
Questions asked by participants on open access data sharing:
Click here to see the questions
- Will there be a national drive in data sharing? Like those in US, UK and Australia
- When researchers leave NTU, can data still be used by researchers? Can others still cite these researchers?
- What about data that has already been collected?
- How long is considered as long term?
- What formats are not considered research data?
- Why should researchers open themselves to scrutiny by making data publicly available?
- The first video actually referring to research data repository, regardless on whether the data has been used for publication or not. Will NTU has such system?
- Under content analysis, my data could be newspaper articles which are the copyright of publishers. In such a case what do I have to share?
- Does the data need to be "peer reviewed"?
- What is considered as a 'recognized open access data repository'?
- Wouldn't funding agency has the final say on whether research data can be shared or reused?
- When is workshop on cc-by thing? We need to understand these?
- Research product say a device or a sample like thin films, crystals etc also form the part of data set. Do we need to share them? If yes where is repository?
- Why did you choose the CC-BY-NC license and not a less restrictive one such as CC-BY? shouldn't we encourage maximum reuse of data to advance discovery?
- Since sharing is the main intention behind OA data, shouldn't all the data sets submitted to OA repositories be in machine-readable formats?
- What resources would I need for data sharing?
- How does the upcoming NTU research data repository look like?
- Who owns my data? Myself, the publisher, the grant dispenser or my institution?
- What is the purpose to share data?
- What is CC-BY-NC?
- What would make data sharing effective?
- I have sensitive data. So, I can be exempted from sharing right?
- Where and how to share data?
- Do I need to share all my data?
- Is there a specific timeline for NTU to implement changes to data sharing policy and infrastructure?
- Could we have advice on not just broad principles of data sharing, but on challenges of data sharing at NTU? E.g. there may be real cultural challenges.
- What are the benefits of sharing my data?
- What are NTU requirements?
- What is open access data sharing? Where and how to share?
Poll Question 1: What challenges would you foresee in open access research data sharing?
Click here to see comments by participants
- How is it recognized for tenure ad promotion? Same level as a paper on a journal?
- The cyberattack that may cause threats to our research depositories in the future
- Conflict with patents and collaboration contracts that involves monetization of the research output
- Lack of understanding or training in data classifications and uploading.
- Data might only be accessible using proprietary software
- You have helpdesk to guide us?
- Misuse of data which I shared
- Data being plagiarized
- Ethical issues
- Misinterpretation of data
- Need time to put in, need to sort data more clearly for other people to read.
- Extra time and effort
- Need to contact the data owner for clarification of how the data was collected (methods, accuracy)
- Uploading big datasets
- Not sure why is final data
- Don't know how to anonymize sensitive data
- Data theft and non-citation of data creator
- Data size as some data can be 1TB or close to it
- Depositors may not provide detailed enough metadata
- Lazy to upload data
- It'll be so costly
- Lack of citations attribution
- Filling the metadata form
Poll Question 2: What would make data sharing easier?
Click here to see the comments by participants
- Training by professionals to all researchers including fyp students .
- Universal data format
- Good trainer and training program
- Less things to input. Can input eg journals that were published. Don't have to type many things
- Researchers should be more proactive in doing all the preparatory work needed to share their data
- Demonstration of sharing story from peers within university or other institutes
- Systematic indexes and classifications
- Understanding need rationale logic and how to do it.
- Recognition of being an open data PI.
- Incentives/recognition for sharing data openly
- Administrative support for meta tagging and uploading
- Provide a template where we can just fill-in the necessary details and upload our data to be available online
- Knowledge Services dept to help us
- Easy to use platform
- Helpdesk to render quick help….
- A clearer explanation on the meta-data input form or less required fields on it.
- More staff to help
- Budget to hire data managers
- Make it optional
- Pay bonus :^)
- Support from the library!
- Give time
- User friendly interface
- Simple data storage mechanism
- Availability of resources.
- Clear guidelines for sharing
- Clear instructions
- Right culture and mindset
A PDF version of the Powerpoint slides presented at the event can be found HERE.
Join us to celebrate the 9th International Open Access Week on 24 – 30 Oct, 2016! Participating Organisations: A*STAR, NIE, NRF, NTU, NUS, SMU
Let’s advance Open Access, take some concrete steps today!
- Not familiar with Open Access? View infographics explaining key concepts
- Open Access to Research Data, a new norm in the research world?
Find out more during this event, Open Access Research Data Sharing Requirements: Are you ready? 27th Oct 2016, 11:00am -12:30pm @NTU LT16. Register.
- Make peer-reviewed manuscripts of your research publications freely available in your Institutional Repository: NTU & NIE
More activities hosted by other participating universities & organizations:
- NUS – Talk: Open Access Publishing In The Humanities and Social Sciences ( by Brill, 26 Oct, for NUS staff & students)
Open Access FAQ
- The type of my research publication is not under your list, can I still submit?
Contact your librarians via below email address. They will work with you to figure out a solution.
Open Access FAQ
- May I know who is interested in my papers?
At the article level, you can view how many people view or download your paper and which country or city they are from by clicking on ‘Show Statistical Information’ link.
- I share my papers in ResearchGate and Academia.edu, why need submit to Institutional Repository?
Some publishers encourage sharing in institutional repositories, non-commercial subject repositories or personal websites, but specifically forbid sharing in for-profit commercial repositories and social networking sites such as ResearchGate and Academia.edu. So where such policies are in place, you may be in danger of violating these terms of service if you post an article on a social networking site.
Open Access FAQ
- How fast does it take to process my papers?
On average, once the full text has been submitted, the processing by the librarian takes1-2 weeks. The metadata (i.e. citation details) will be publicly available and indexed in Google (and sometimes Google Scholar) soon after. However, for papers that are under embargo, the link to the full-text will only be accessible after the appropriate embargo period has been observed.
- Can I still deposit papers that are under a publisher’s embargo”?
Yes, you can still submit your accepted manuscript as soon as it is ready. The system allows us to lock the full-text access of a submission by setting an embargo period. Your librarian will also check and ensure that the full text of the manuscript will only be made openly available after the publishers’ embargo period.
Open Access FAQ
- Is the proof or off-print the same as the post-print (accepted) version?
No, unlike post-prints which are produced by the author, proofs / offprints are delivered to the author from the publisher.
Proofs / offprints have been formatted and reflect any layout or copyediting done by the publisher in preparation for publication.
Proofs / off-prints should not be deposited in your institutional repositories.
Open Access FAQ
- Where I can check the self-archival policies of different publishers or journals?
Pls refer to the SHERPA/ROMEO for a journal / publisher policies. Some policies are not available in the SHERPA/ROMEO, but are located in the publisher’s official website. When in doubt or when information is not available, always submit the Author’s post-print (or accepted manuscript) to the library instead of the published PDF.
- I do not have time to check the publisher’s policy, can I still submit my papers in the institutional repository?
Yes, simply follow one of the methods (in NTU or NIE) to deposit your peer-reviewed manuscript (which incorporates referees’ comments) into your institutional repository . Your librarian will check the publisher’s policy and ensure that the publisher permits the full text archival.
Open Access FAQ
- Can I make my papers OA without paying APC?
Yes, most publishers allow your peer-reviewed final manuscript to be made openly available via your institutional repository. Your librarian will check publishers’ policy and ensure that your submission is copyright compliant. Submission Procedures: NTU & NIE
- How can I identify and avoid questionable OA journals?
- check the list of questionable journals and publishers provided by Jeff Beall. Note that some people have criticised Beall and the partiality of his list.
- check if the OA journal you intend to publish in is listed in the Directory of Open Access Journals (DOAJ). It uses a set of strict criteria for journals to get in and to stay on its list.
- thoroughly analyse & assess the journal and use the simple checklist developed by Think.Check.Submit