Launch of NTU Open Access Research Data Repository DR-NTU (Data)

NTU has achieved another milestone in its research data management and open access data sharing journey.

The NTU institutional open access research data repository, DR-NTU (Data) was launched by the NTU President Professor Bertil Andersson on 8 Nov 2017. In his speech, Professor Andersson noted that DR-NTU (Data) is the first one of its kind in Singapore. He encouraged NTU researchers to deposit, archive and share their final research data in DR-NTU (Data) in order to make their research data discoverable, accessible and reusable. As publicly funded research data are a public good, hence, it should be made openly available with as few restrictions as possible in a timely and responsible manner. He pointed out several benefits of open access data sharing. Firstly, it facilitates the opportunity to build on previous research results, thus resulting in improved quality of results. Secondly, it encourages collaboration and helps to avoid duplication of effort, thus resulting in greater efficiency. And thirdly, it helps to speed up innovation, which means faster progress to market means faster growth. Last but not least, it allows the involvement of citizens and society, hence improved transparency of the scientific process.

More than 240 NTU researchers and staff witnessed magical touches by Professor Andersson, Professor Schubert Foo, Deputy Associate Provost (Information & Knowledge) and Professor Michael Khor, Director, Research Support Office and Bibliometrics Analysis, President’s Office on 3 touch lamps to kickstart the launch ceremony.

After that, ​Ms Goh Su Nee,  Deputy Director, Office of Information, Knowledge & Library Services (OIKLS) shared about the benefits of using DR-NTU (Data), how research data is organised in the repository and OIKLS data curation services. These services include advice, review and training on metadata, file organisation, data documentation, terms of use open formats and open access. There was a poster exhibition during the tea reception. Click on the thumbnails to view the posters.

                 

     

Ms Chew Shu Wen, Assistant Director, OIKLS wrapped up the event by giving a demonstration on how to get started and how to upload and describe data files. Click here to view the slides.

Videoclips:

If you wish to deposit your data in DR-NTU (Data), or have further questions please contact us at library@ntu.edu.sg.

 

More questions than answers at data sharing panel discussion 24 Oct 17

As part of 10th International Open Access Week, the Office of Information, Knowledge & Library Services (OIKLS) organised the panel discussion “Raising your Research visibility with Open Research Data”  on 24 Oct 2017.

About 200 participants including NTU faculty, research staff, PhD students, administrative staff as well as a few from external institutions attended the event. The event started with sneak previews of the NTU & NIE data repositories.The speakers from different disciplines presented their interesting data sharing experience and views followed by panel discussion. Participants were actively involved by posting their questions for panel discussion using the online platform (sli.do.com). Ms Goh Su Nee from OIKLS facilitated the panel discussion that had received 22 questions online as well as about 25 responses to 2 open-ended poll questions.

Presentations of the speakers:

  1. Areas of concern in data sharing & implications for researchers by Assoc. Prof. Rita Elaine SILVER (NIE)
  2. Personal experience of data sharing in text analysis by Assoc. Prof. Christopher KHOO (WKWSCI)
  3. Data Sharing among biologists & publishing in data journals by Assoc. Prof. Hallam STEVENS (SoH)
  4. Data sharing among linguists, social science concerns & audio data anonymisation by Dr. Hiram RING (EEE)
  5. Video data anonymisation by Ms. Galyna KOGUT (NIE)
  6. Metadata & ontology in data sharing by Ms Schusie SUN (WKWSCI).

Questions asked by participants on open access data sharing:

Click here to see the questions
  1. Data sharing involves so much work, is it really worth the time, effort and money? Any good balanced approach to share?
  2. How the library tackle copyright issue as most of publishers hold copyright for final research data and papers
  3. It seems that NTU-DR system only for data that is used for a published paper. What about those that are not used now, but may be used many years later?
  4. How necessary it is to share data
  5. How important is it to have space to store your working data?
  6. If I’m a young researcher, how can I get into a community who share data?
  7. If your institution offers you a platform to store your final data, would you use it?
  8. If a goverment body wants to get personal infomation from the anonymous data? Or private entity for commercial purposes? Any policy or options regarding these?
  9. It's hard enough to get IRB approval. This seems like it will much harder
  10. How open are funding agencies in Singapore to data sharing? Can the data sharing process be set up to incorporate commercialisation concerns?
  11. Is this accessible to scholars outside of NTU?
  12. In some indigenous communities, consent is collective not individual. What does it mean for one person to give consent when this is whole community decision?
  13. How does open access interface with ethical research protocols requiring anonymity for research participants?
  14. What are your thoughts on platforms like Sci-Hub and LibGen (pirate sites to bypass paywalled journals)?

Questions related to NTU and NIE open access data repositories:

  1. What if I have already deposited my final research dataset in another data repository?
  2. Can data be archived in more than one repository? why use NTU rather than international subject-specific site that has greater visibility?
  3. Is there a term of use for data deposited?
  4. Am I allowed to update the files deposited?
  5. What if I have already deposited my final research dataset in another data repository?
  6. Can I remove previous versions when I upload new version of data?
  7. Can I open my data with a permissive license that will allow commercial use?
  8. Will I still have access to DR-NTU (Data) when I leave NTU?
  9. Currently what type of data is accepted in the repository ? Only final datasets or raw data as well?
  10. When data is cited, how can it be tracked?
  11. Is NIE and NTU data repository similar?

 

Poll Question 1: What would motivate/incentivize data sharing?

Click here to see comments by participants
  1. Do you know other researchers in your discipline who's passionate about data sharing?
  2. How prevalent is the culture of data sharing in your discipline?
  3. When researchers have something tangible to gain
  4. If the sharing of data counted towards my performance indicators
  5. Grant funding incentives at the onset for those who will share data
  6. Strong support system
  7. When data citation count is as recognizable as journal paper citation count
  8. To prove your research outcome
  9. Reuse
  10. Required by research funder and discipline

 

Poll Question 2: How can NTU provide better support in data sharing?

Click here to see the comments by participants
  1. Provide standardised data definition and format and ontology so that data can be easily understand and share on NTU, Singapore and society.
  2. More events like this!
  3. Letting data also count for contribution on the field for a PhD candidacy
  4. Provide NTU student employment in this area
  5. There is a thin line on the policy for data sharing . Should it be mandatory?
  6. Recognise and acknowledge data sharing in kpis for faculty and students
  7. Examplars of data sharing citations
  8. If NTU can help in the effort of documenting the metadata into the system
  9. Make clear what are the incentives for sharing via NTU vs. other international subject specific databases
  10. A directory of data sharing colleagues by research areas
  11. Providing students to clean up our data
  12. Training for researchers
  13. Hire more experts to support the researchers

 

If you have questions unanswered, come to find out more at our upcoming NTU open access data repository launch on 8 Nov 2017.

Launch of NTU Open Access Research Data Repository DR-NTU (Data)

The official launch of NTU open access research data repository DR-NTU (Data) will be held on 8 November 2017 (Wednesday) at Tan Chin Tuan Lecture Theatre from 3.00 pm-4:45 pm.

NTU President Professor Bertil Andersson will be the Guest-of-Honour for this event and will be invited to launch the DR-NTU (Data) together with Professor Schubert Foo and Professor Michael Khor.

We hope to see you at the launch. Please register your attendance at

https://tinyurl.com/ybn5j3xz

Programme:

3:00pm Registration
3:30pm Welcome by Deputy Associate Provost (Information & Knowledge), Professor Schubert Foo
3:35pm Speech by Guest-of-Honour: NTU President Professor Bertil Andersson
3:45pm Launch of DR-NTU (Data) by:
• Professor Bertil Andersson
• Professor Schubert Foo
• Professor Michael Khor, Director, Research Support Office and Bibliometrics Analysis
3:50pm Introduction of DR-NTU (Data)
4:00pm Tea reception
4:20pm Demonstration of DR-NTU (Data) and Q&A
4:45pm End

 

Raising your Research Visibility with Open Research Data: Presentations & Panel Discussion

As part of the International Open Access Week, the Office of Information, Knowledge & Library Services (OIKLS) is organizing the following panel discussion on 24 Oct 2017.

Register now at http://goo.gl/ZwgEKx  to reserve a seat and a bento lunch box!

Raising your Research Visibility with Open Research Data: Presentations & Panel Discussion
Date: 24 October 2017 (Tuesday)
Time: 9:30am – 11:30am
Venue: Tan Chin Tuan Lecture Theatre (NS4-02-36), Nanyang Technological University
About the event: Six panellists have been invited to talk about their views and data sharing experiences. This will provide an opportunity for researchers and interested parties to learn more about how to prepare and share* research data which can increase their research visibility and understand other benefits.

*According to the NTU Research Data Policy, NTU expects final research data to be made available for sharing where possible.

Research Data Management Workshops for Librarians by Digital Curation Centre (UK)

NTU Libraries recognizes the important role its librarians will play as the University places greater emphasis on open access research data sharing. Data sharing is meaningful only when data is discoverable and reusable. The Digital Curation Centre (UK) was invited to conduct two workshops for librarians on 8th and 9th March 2017 to prepare them in potential new roles in research data management and sharing advocacy and advisory related services. The Digital Curation Centre (DCC) is an internationally-recognised centre of expertise in digital curation with a focus on building capability and skills for research data management.

On the first day, the trainers, Kevin Ashley and Jonathan Rans shared with participants methods for engaging with researchers on the benefits of open data sharing and enable them to dispel common fears. Librarians had a chance to examine different approaches and discuss what might be adapted for the NTU context. The day ended with practical advice on supporting researchers to select, license and publish their data.

Day 1 “Supporting open research at Nanyang Technological University” workshop slides and material:  Introduction, Data selection licensing, Engaging researchers with servicesFinding repository, How are researchers supported exercise on Data sharing barriers.

On the second day, participants learned how to identify requirements for RDM support and were introduced to tools which facilitated gap analysis. One example was the use of the RISE (the Research Infrastructure Self Evaluation Framework) framework. Such self-assessment and planning tools will be useful as the University prepares to augment its technical and service infrastructure to support good research data management practices.

Participants of the workshops wrapped up the 2-day workshop with comments like “Inspiring, makes me want to foray into RDM in the library” , “I am now more confident and have a deeper understanding of data management”.

Day 2 “Supporting open research for librarians (advanced)” workshop slides and material: Introduction,  Designing services model, Disciplinary data issues, Supporting data management planning.

 

Research Data Sharing talk by Digital Curation Centre (UK)

Over 80 persons including NTU faculty, research staff, PhD students, administrative staff as well as a few from external research institutions took time from their busy work on 10 Mar 2017 to hear from by Mr Kevin Ashley, Director of the Digital Curation Centre (UK) about “Open Access Research Data Sharing: Why does it matter? How does it benefit you?”.

The talk highlighted interesting data reuse stories, data curation, importance of data management, public and research community benefits, practices around the world and costs involved, resource allocation for open access data sharing. The speaker also shared about the positive impact of working openly and publishing data.

The audience was busy with their mobile devices while Mr Ashley was speaking. They were typing their questions on an online platform sli.do.com in response to what they hear from him. Kevin took time to respond to each and every of the 16 questions at appropriate junctures during the talk.

Library provided lunch to everyone who came. Most of the participants shared with us after the talk that they have gained a better understanding of open access research data sharing.

Click HERE to access the slides presented during the talk.

Click here to have a look at the 16 questions:

1. Do you feel that researchers, especially those in early stage of their career are resistant to share data because there is a lack of formal recognition?

2. In your experience, have you encountered universities with competitive instead of collaborative culture and how do you foster collaboration in such context?

3. Data Sharing is more prevalent in some fields than others. What are some key reasons /ways this can be emulated in other fields.

4. Data destruction – We can't possibly know what data can be useful many decades later like in the case of the shipping logs?

5. What are the boundaries of open access data sharing?

6. What are the barriers to open access research data sharing? How to overcome them?

7. Data sharing is good but DMP is too much bureaucratic work. Why is this necessary?

8. What's the best way to convince researcher who has reservation in data sharing? Esp those in highly competitive discipline.

9. This is more a question for the library: is there a secure server in NTU for the collection of data and back up of data while we are conducting research?

10. In your experience, have you encountered universities with competitive instead of collaborative culture, and how do you foster collaboration in such context?

11. In some research, we deal with human subjects (& their consent). What can NTU IRB do for those who are considering sharing beyond the scope of current project?

12. Is there a guide that has a master list of digital archives available for all disciplines? So that researchers can go to the guide to and find data for reuse.

13. Data management (digital curation/sharing) is normally driven at national level (eg UK, US & Australia). What is the likelihood for one to occur here?

14. How does open access address PDPA policy (Especially on the part that personal data is not to be moved out of Singapore)?

15. What research data do I need to share?

16.What is open access?

 

Open Access Research Data Sharing: Why does it matter? How does it benefit you?

The Office of Information, Knowledge and Library Services (OIKLS) will be organising the following talk on 10 March. If you are interested, please feel free to register at:

https://tinyurl.com/zpk7m8j

Open Access Research Data Sharing: Why does it matter? How does it benefit you?
Date: 10 March 2017 (Friday)
Time: 10:00am – 12:00pm
Venue: LT6 (NS2-02-05), Nanyang Technological University
About the talk: The NTU Research Data Policy was launched in April 2016 and it encourages open access research data sharing. More and more funding agencies and journals are starting to have similar expectations. Why does this matter to you as a researcher?

Mr Kevin Ashley, Director of Digital Curation Centre (UK), will be speaking on data sharing trends and practices across disciplines in different countries and institutions at this seminar. Hear from him about the positive impact of working openly and publishing data, including boosts to citation rates for associated journal articles. Also learn how re-searchers allocate resources for open access data sharing. You will have the opportunity to ask him why it matters to you and how you can realise the benefits of open research.

 

Overwhelming response at university-wide discussion forum on open access research data sharing 27 Oct 16

In support of 9th International Open Access WeekNTU libraries  facilitated a panel discussion “Open Access Research Data Sharing Requirements: Are you ready?” on 27 Oct 2016.

It was a very lively session where more than 100 people gathered to ask questions and learn about the rationale, challenges and how to prepare for data sharing, NTU’s requirements, data sharing platforms, etc. The audience, made up of NTU faculty, research staff, PhD students, administrative staff as well as a handful from external research institutions, was actively asking questions and giving comments on an online platform (sli.do.com) during the forum. Ms Goh Su Nee from NTU Libraries facilitated the discussion that had received 29 questions online as well as more than 50 responses to 2 open-ended poll questions.

Questions asked by participants on open access data sharing:

Click here to see the questions
  1. Will there be a national drive in data sharing? Like those in US, UK and Australia
  2. When researchers leave NTU, can data still be used by researchers? Can others still cite these researchers?
  3. What about data that has already been collected?
  4. How long is considered as long term?
  5. What formats are not considered research data?
  6. Why should researchers open themselves to scrutiny by making data publicly available?
  7. The first video actually referring to research data repository, regardless on whether the data has been used for publication or not. Will NTU has such system?
  8. Under content analysis, my data could be newspaper articles which are the copyright of publishers. In such a case what do I have to share?
  9. Does the data need to be "peer reviewed"?
  10. What is considered as a 'recognized open access data repository'?
  11. Wouldn't funding agency has the final say on whether research data can be shared or reused?
  12. When is workshop on cc-by thing? We need to understand these?
  13. Research product say a device or a sample like thin films, crystals etc also form the part of data set. Do we need to share them? If yes where is repository?
  14. Why did you choose the CC-BY-NC license and not a less restrictive one such as CC-BY? shouldn't we encourage maximum reuse of data to advance discovery?
  15. Since sharing is the main intention behind OA data, shouldn't all the data sets submitted to OA repositories be in machine-readable formats?
  16. What resources would I need for data sharing?
  17. How does the upcoming NTU research data repository look like?
  18. Who owns my data? Myself, the publisher, the grant dispenser or my institution?
  19. What is the purpose to share data?
  20. What is CC-BY-NC?
  21. What would make data sharing effective?
  22. I have sensitive data. So, I can be exempted from sharing right?
  23. Where and how to share data?
  24. Do I need to share all my data?
  25. Is there a specific timeline for NTU to implement changes to data sharing policy and infrastructure?
  26. Could we have advice on not just broad principles of data sharing, but on challenges of data sharing at NTU? E.g. there may be real cultural challenges.
  27. What are the benefits of sharing my data?
  28. What are NTU requirements?
  29. What is open access data sharing? Where and how to share?

 

Poll Question 1: What challenges would you foresee in open access research data sharing?

Click here to see comments by participants
  1. How is it recognized for tenure ad promotion? Same level as a paper on a journal?
  2. The cyberattack that may cause threats to our research depositories in the future
  3. Conflict with patents and collaboration contracts that involves monetization of the research output
  4. Lack of understanding or training in data classifications and uploading.
  5. Data might only be accessible using proprietary software
  6. You have helpdesk to guide us?
  7. Misuse of data which I shared
  8. Storage
  9. Data being plagiarized
  10. Ethical issues
  11. Misinterpretation of data
  12. Need time to put in, need to sort data more clearly for other people to read.
  13. Extra time and effort
  14. Need to contact the data owner for clarification of how the data was collected (methods, accuracy)
  15. Uploading big datasets
  16. Not sure why is final data
  17. Security
  18. Don't know how to anonymize sensitive data
  19. Data theft and non-citation of data creator
  20. Data size as some data can be 1TB or close to it
  21. Depositors may not provide detailed enough metadata
  22. Lazy to upload data
  23. Safety
  24. It'll be so costly
  25. Hacking
  26. Lack of citations attribution
  27. Time
  28. Filling the metadata form

 

Poll Question 2: What would make data sharing easier?

Click here to see the comments by participants
  1. Training by professionals to all researchers including fyp students .
  2. Universal data format
  3. Good trainer and training program
  4. Less things to input. Can input eg journals that were published. Don't have to type many things
  5. Researchers should be more proactive in doing all the preparatory work needed to share their data
  6. Demonstration of sharing story from peers within university or other institutes
  7. Systematic indexes and classifications
  8. Understanding need rationale logic and how to do it.
  9. Recognition of being an open data PI.
  10. Incentives/recognition for sharing data openly
  11. Administrative support for meta tagging and uploading
  12. Provide a template where we can just fill-in the necessary details and upload our data to be available online
  13. Knowledge Services dept to help us
  14. Easy to use platform
  15. Helpdesk to render quick help….
  16. A clearer explanation on the meta-data input form or less required fields on it.
  17. More staff to help
  18. Budget to hire data managers
  19. Make it optional
  20. Pay bonus :^)
  21. Support from the library!
  22. Give time
  23. User friendly interface
  24. Simple data storage mechanism
  25. Availability of resources.
  26. Clear guidelines for sharing
  27. Clear instructions
  28. Right culture and mindset

 

A PDF version of the Powerpoint slides presented at the event can be found HERE.

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NTU DMP Writing Workshops

Following the launch of the NTU Research Data Policy and NTU DMP tool on 14 Apr 2016, the Library and Research Support Office (RSO) have been conducting DMP writing workshops for various colleges, schools, research centres using the NTU DMP template. More than 100 NTU faculty and non-faculty researchers have attended 7 workshops so far. Most, if not all would have completed a draft DMP at the end of the workshop.

Our RSO colleague would typically kick off the session with a brief overview of the NTU Research Data Policy and DMP creation, reminder and submission workflow. A Research Data Management librarian from the Scholarly Communication Group of NTU Libraries would then spend most part of the workshop time to walk through the 10 questions in the NTU DMP template with workshop participants. If you haven’t had the chance to use the NTU DMP template in RIMS, you may like to visit the online Research Data Management Guide for an overview listing of the 10 questions with corresponding guides and samples.

If you would like to attend a DMP writing workshop, you may like to register via this link.

DMP writing workshop 20160615