Maintain and update your Author Profiles to get your citation numbers easily!

Getting citation and publication information need not be so painful, especially nearing the critical period of annual performance appraisal or Promotion & Tenure (PT) exercises.  It can be a breeze when you consistently maintain your author profiles that group your publications so that you can quickly access the citation information.

Here’s how you can create & maintain your author profiles for commonly used citation databases – Web of Science, Scival Scopus and Google Scholar.

Database: Sciverse Scopus

Scopus has a built-in Scopus Author Feedback Wizard to let you manage your publications and citation numbers of publications indexed in Scopus.

Scopus assigns each author with a unique Author Identifier (Author ID) and automatically groups publications by the same author under the Author ID. This automatic population comes with its pros & cons – the good thing is you don’t have to build your publication list from scratch. The not so good thing is that sometimes you have missing or additional publications!

The Scopus Author Feedback Wizard allows you review and to remove and/or add publications under your Scopus Author ID.

Details on how to use the Scopus Author Feedback Wizard is here.


Database: Web of Science (WOS)

Unlike Scopus which has a built-in feature to manage Authors and their publications, WOS uses the ResearcherID platform to allow authors to manage their publications. Authors will need to create a ResearcherID account and update their publications on the ResearcherID platform. They can search within Web of Science using their ResearcherID number to pull out publication and citation information.

Many of our NTU Authors already have a ResearcherID set up for them in 2010 using their NTU email address.

You can find out more about creating a ResearcherID including updating your publications here.

Please note: Changes made to ResearcherID will be reflected in WOS after 2 weeks. This means that if you update your ResearcherID with new publications, you can only find these publications and their citation numbers in WOS using your ResearcherID after 2 weeks.


Database: Google Scholar Citations

Google Scholar Citations lets authors keep track of citations to their scholarly articles available on the web.

More information on setting up Google Scholar can be found here.


I cannot stress enough how important it is to set up the profiles and regularly maintain them.  Setting up these profiles alone is not sufficient. You need to spend some time to regularly maintain them, for example, ensuring that your latest publications are added. By doing these two steps, getting an accurate citation count for all your publications indexed in these databases will become much easier!

If you need help with any of the above citation databases, do approach your Subject Librarians and we would be glad to assist you.

This entry was posted in Citations by Chua Junjie. Bookmark the permalink.

About Chua Junjie

Junjie is a Scholarly Communication librarian (research impact and copyright). He has an honours degree in Psychology from NUS and a Masters of Information Studies from NTU. In his free time, he enjoys learning foreign languages, playing the piano, fine arts, fiddling with R programming, inferential statistics – e.g. GLMs, predictive modelling & more.