Pre-Internship information

Information for students

Confirmation of a placement

SELF SOURCE – If your internship offer is from self-source, you MUST make sure to upload your approved self-sourced form via the InPlace portal. Instructions are usually provided by CAO executive, Ms Nur Saienah together with the approval email that you receive. Failure to upload your approved self-sourced (form) will result in complications of the administration procedure as the system is unable to detect whether you have a placement secured or not.

InPlace – If your internship offer is from the InPlace, you MUST make sure you have accepted the offer via the InPlace portal. This means your company must make an official offer through the portal and then you accept it through the portal. Only in this way will the system detect that you have an official internship confirmed.

What to do after confirmation of internship?

Once you have confirmed your internship via the above instructions, there is usually nothing else that you will need to do UNTIL closer to the date of the start of your internship. You will be receiving emails from us regarding your assigned faculty mentor and instructions on writing and submission of your reflective e-journals.

A reporting instruction email will USUALLY be sent out to you a week before the start of the internship. The onus is on you to keep a lookout for the email.

 

What to expect during your internship programme?

1. Checking in with the company

• Check-in with your company a week beforehand to remind them of your agreed internship start date. You can drop them an email.  Some of your internship placements were offered very earlier on, it would be good practice to touch base with your company about a week before you start.

• Confirm reporting time and reporting instructions especially for the first day.

• Turn up punctually for work or as per instructed if you are to work from home.

2. Reflective journals

Students are expected to submit 3 reflective online e-journals by the end of week 2, week 5, and week 10 on the following Monday.  For e.g. the first e-journal will be submitted at the end of week 2 on the following Monday of Week 3.

• This is to be done online through your Inplace portal login. Instructions will be emailed to you from CAO when the InPlace portal is open for submission. You can then view what you need to reflect and write in due time.
• You can preview the reflective e-journals here.
• You are assessed for submission punctuality, so do avoid late submissions.

3. Faculty mentor assigned

• A faculty mentor will be allocated to you closer to the start date of your internship, or at least on the first week of your internship. This will be displayed through your InPlace portal in due time. You must know who your faculty mentor is.
• The faculty mentor will be assessing your reflective e-journals and will also be checking in with your respective company on your performance progress around week 5.
• The faculty mentor will be the contact point for any issues that arise from your internship. Please familiarize yourself with him/her contact details in the InPlace portal.
• Faculty mentors do not usually interfere with the internship process but they act as a contact point for both students and the company.
• If you encounter any issues during your internship, please do not hesitate to get in touch with your faculty mentor.
  

4. Detailed Training Programme (DTP)

A Detailed Training Programme (DTP) form is to be filled up together in discussion with your organization supervisor. The DTP helps to briefly map out the tentative job scope that you will be undertaking during your internship. Please discuss this together with your direct organization supervisor during the first two weeks of your internship and upload it onto InPlace portal by the end of week 2 of your internship. You can also download the form from the InPlace portal in due time at the start of your internship.

5. Internship issues/challenges

Do not leave any issues to the last minute which can often be too late to resolve, get in touch with your faculty mentor at any point should you encounter any issues with your internship organization or with your internship journey.

 

Information for your company

Below are some pointers for companies to take note of when taking on an ADM internship student. Students are to take note of the below and communicate to the company accordingly.

Start of internship

• If there is a change of student’s direct supervisor details and not indicated at the time of application, the company should update details with Ms Nur Saienah thru CAO_ADM@ntu.edu.sg at the start of the internship for administration and assessment purposes. This is important because an assessment link will be sent to the indicated supervisor’s email to assess the student’s performance. We want to make sure the link gets to the correct supervisor in due time.
• At the start of the internship, a Detailed Training Programme (DTP) form needs to be filled up together in discussion with the student. The student will then have to submit the form via the student internship portal. This DTP form helps to map out the tentative job scope that the student will be undertaking during the internship and helps the company to refresh the job scope and expectations together with the student. This form needs to be filled up within the first 2 weeks of the internship.
• In the event student has to work from home, it will be helpful for the organization to work out the tools necessary for the student, provide some work plan structures, objectives, and deliverables where possible as well as regular check-in, and provide a progress update.

Mid-way through the internship

• Students are assigned a faculty mentor who will oversee the general welfare of the student. This faculty mentor will get in touch directly with the organization should any issues arise.
• The faculty mentor will check-in with the organization supervisor mid-way through the internship to find out if everything is going well.  We hope the supervisor can respond and feedback accordingly in due time.
  

End of the internship

• Towards the end of the internship, an online link will be emailed to the organization supervisor for him/her to assess student performance.
• It is therefore important to let the student know should there be a change of company supervisor details.