Information for Students
Update – 16 October 2024
For ADM Year 3 students who will be joining Year 4 in Aug 2025, do note that you must undergo a compulsory 10 weeks internship at the end of their third year, during AY2024 Special Term.
As a potentially eligible student and if you plan to or are allocated to fulfil this requirement in this upcoming Semester, the following pre-requisites for participation must be completed:
- Complete the work safety quiz on NTULearn [Refer to email sent by CAO_ADM on 04 October 2024 for details] AND
- Register for your internship period to fulfill (select “AY2024 Special Term PA 10 weeks”) [Refer to email sent by CAO_ADM on 04 October 2024 for details]
Also take note of the following:
ADM AY24 PA Pre-Registration Briefing : 16 October 2024, 2pm on MS Teams (briefing recording available on MS Teams)
Self-source application: NOW to 31 March 2025 (Monday), 11.59PM
InPlace Opportunity selection by students: Mid December 2024 onwards
AY2024-25 internship dates : 12 May – 18 July 2025 (10 weeks) –For current 3rd year students entering Year 4 in August 2025.
Do access the NTU wide Internship page for the most updated information, internship policies and to request for placement letters, etc. https://blogs.ntu.edu.sg/ntuinternship/
There may be various internship briefings and workshop seminars organized throughout the year for 3rd year students to help them in their internship journey. Please keep a lookout for emails from ADM Faculty Internship coordinator Jeffrey Hong from the email account ADM Undergraduate Matters ADM_Undergrad@ntu.edu.sg or jeffreyhong@ntu.edu.sg or adm_internship@ntu.edu.sg and NTU Careers & Attachment Office (CAO) CAO_ADM@ntu.edu.sg in your mailbox.
Update – 03 May 2024
Pre-Internship Briefing slides: Please refer to email sent by CAO_ADM on 03 May 2024 for briefing slides and summary of internship notes.
Update – 26 April 2024
To all Year 3 ADM students, congratulations on securing your internship placement !!
CAO and ADM have arranged for a pre-internship online briefing session to prepare you for the upcoming 10-week Professional Attachment (Internship), and to also allow you to ask any questions you may have.
Pre-Internship Briefing: Thurs, 02 May 2024, 10:30am on MS Teams (refer to email sent by CAO_ADM on 26 April 2024 for MS Teams online meeting link)
Update – 19 January 2024
Do note that CAO has revised the InPlace application system and have done away with round one and round two applications, so you now have the flexibility to select anytime between 15 Jan to 24 March 2024. Do refer to the email from CAO sent on 19 January for more details.
InPlace Opportunity selection by students dates : 15 Jan – 24 March 2024
AY2023-24 internship dates : 13 May – 19 July 2024 (10 weeks) –For current 3rd year students entering Year 4 in August 2024.
ADM INTERNSHIP OVERVIEW:
ADM 10 weeks compulsory internship
All 3rd year ADM students must undergo a compulsory 10 weeks internship at the end of their third year, in the second semester. The internship commitment period will run from mid-May – mid-July during the summer recess (Special Term). The exact starting date will be confirmed during the first internship registration briefing.
The internship programme is a compulsory core module – DD3021 Professional Attachment. Upon successful completion of the 10 weeks internship, students will be awarded 5 AU as part of their course.
Grading: Pass or fail, no letter grade and not counted towards CGPA (cumulative graded point average)
Other activities should not interfere with the internship programme
Students who are considering doing an overseas study exchange in their third year are advised to do so ONLY in the first semester in order not to interfere with the internship programme. All other activities that interfere with the internship period should be reconsidered and discussed with the school, otherwise you will not be able to complete your internship and graduate in time.
Not all internships done at any time are eligible for credits
It is important to take note that only internships taken up in the third year of the second semester are eligible as part of the ADM internship programme which will be awarded the 5 AUs upon completion. All other internships taken up outside of the official internship period at your own initiative cannot be acknowledged nor given the AUs. Please check with the ADM Faculty Internship coordinator – jeffreyhong@ntu.edu.sg if unsure or see the FAQ section.
Internship briefings and application procedures
Internship briefings will be held usually in October/ November. Please keep a lookout for emails notifying you of the briefing dates for advice and guidance on the internship programme.
In December, Career and Attachment Office will notify all third-year students via email of the online application procedure. If you have not received this notification by January, please get in touch with CAO at CAO_ADM@ntu.edu.sg
Check out the internship timeline section for an overview of the ADM internship procedure.
Students can decide from the following 2 options when going on internship.
Option 1 – Application through NTU InPlace system
All students who are enrolled for the internship programme must register on the NTU inPlace system to access internship opportunities by organizations that are looking to provide internship positions to ADM students. These participating organizations will be interviewing and selecting students from the applications to ensure a good fit and to ensure that the programme will be of value to both the intern and organization. Students may apply to more than one organization and can decide who to accept should they receive multiple offers. Organizations enrolled on the InPlace system will vary from year to year.
Option 2 – Self-source internship
For those who prefer to intern for a particular company that they already have in mind that may not necessarily be on the InPlace system may take up the self-sourced internship route.
Students who go down this route will typically approach the company they want to intern for directly.
Upon successful acceptance by the company, students will then have to assist the company to fill in the necessary paperwork so that CAO/ADM can process the company into the official programme for the student as part of their degree programme.
You and the company will have to fill in a self-source Form and submit to the InPlace System for processing.
The self-source application form can be downloaded from the NTU Internship Blog Site page (found at the “SELF SOURCE CLOSING DATE” section). As soon as the internship is approved and acknowledged to be credit-bearing, you will be notified.
Self-source internship are being reviewed on a rolling basis as the forms are being submitted. Please allow us up to two weeks for the outcome otherwise, please email CAO_ADM@ntu.edu.sg to inquire again.
Please note that self-sourced internships without the approval or acknowledgment from the Career Attachment Office are not eligible for credits. DO NOT start your self-source internship without the approval of the school. Do note that internships secured through the self-source option also need to be registered on the inPlace system, hence submission of self-source form to InPlace portal is required.
Criteria for self-source company approval
- Job scope must be art, design and media related
- Company must provide a minimum of 10 weeks placement time for student ideally aligning with the official internship dates.
(AY2024-25: 12 May – 18 July 2025) - One-man show start up companies are discouraged as you will not be able to learn the soft skills of communicating with other colleagues
- Family affiliated businesses/organizations are discouraged due to conflict of interest
- Recommended allowance is between $800 – $1000 per month although the final amount is dependent on mutual agreement between you and the company. If there are no allowances are indicated or allowances are lower than the indicated recommended amount, the student will be inquired on whether it is a mutual agreement. If the company offers an amount that is higher than $1000, you are free to accept and declare on the self-sourced form too. This recommended allowance is simply a guide for students and companies to make decisions on allowances payment.
Self-source deadline: The deadline for self-sourced internship form submission is on the last day of March, do start your self-sourcing as early as you can as companies may take a while to respond to your inquiry and application. Exceptions may be given under certain circumstances. Please get in touch with the ADM Faculty Internship coordinator at jeffreyhong@ntu.edu.sg. You will be asked to provide valid reasoning and justifications details for a deadline extension.
Application timeline
Check out the internship timeline section for an overview of the application procedure. Please review it carefully for your time management and portfolio preparation consideration.
Assessment and Supervision
- Each student will be supervised by an ADM faculty, over and above the organization supervisor. The faculty supervisor will act as a mentor as well as a contact point for the organization.
- The ADM internship programme is a “pass/fail” subject and no letter grade will be awarded
- Students will be assessed on the following:– 3 online reflective e-journals assessment by ADM faculty (submitted by end of week 3,6 and 11)
- A mid-attachment review assessment by organization supervisor and ADM faculty
- Assessment of Work in organization by organization supervisor
Leave During Internship
In general, leave will not be granted for vacation, religious camps, work and travel. If the student applies for any leave of absence and is approved, be prepared to extend the internship to cover a leave of absence. Leave application form is to be sent to Career and Attachment Office (CAO) for processing, CAO will consult the organization for decision.
Important notes
Do not enter any kind of agreement and contract with the organization, unless you are very sure that there will not be any conflict of interest; if unsure, check with Career and Attachment Office (CAO). Upon mutual agreement of an allowance, you are advised not to further re-negotiate, but you may accept any increase or bonus given to you. Sometimes, you may also be asked to sign non-disclosure if the work is confidential.